Virtual Assistants

The operations engine
behind every top producer

Real estate-trained virtual assistants who respond to leads within 5 minutes, book appointments, manage your CRM, and coordinate transactions from contract to close — so you stay in front of clients, not buried in admin.

Get a Dedicated VA TodaySee VA Plans
✓5-min lead response guarantee✓80-hr real estate certification✓Works in your own CRM✓From $999/month
⚡
5-Min Lead Response
Every new inquiry contacted by phone, text, and email within 5 minutes of arrival.
↑ 9× conversion vs 1-hour response
📅
Appointment Setting
Qualified prospects booked directly to your calendar — with reminders and confirmation.
↓ 3 hrs/week saved on scheduling
🗄️
CRM Management
Contacts updated, pipeline advanced, notes logged, tasks set — all in your own system.
↓ 5 hrs/week saved on admin
📋
Transaction Coordination
Contract to close — paperwork, deadlines, parties chased, documents organised.
↓ Full TC support per file
🏠
Listing Coordination
MLS input, photography scheduling, listing descriptions, open house prep.
↓ 2 hrs/listing saved
📊
Marketing Support
Social posting, email campaigns, market report preparation, drip sequence management.
↑ Consistent brand presence
5-min guaranteed lead response SLA
80-hr certified real estate training
Works in your CRM — no new platform
24/7 operational coverage available
The 5-Minute Advantage

Lead response time is the
single biggest conversion lever

Multiple independent studies of US real estate lead conversion confirm the same finding: agents who respond within 5 minutes of a new inquiry convert at 9× the rate of agents who wait an hour. After 24 hours, that lead is functionally dead.

The problem isn't that agents don't know this — it's that they're in the middle of a showing, on another call, or at a closing when the notification arrives. Your VA responds within 5 minutes regardless of what you're doing.

This is the highest-impact operational change a single agent can make. One closing saved by 5-minute follow-up typically returns more than a full year of VA fees.

  • Lead response within 5 minutes — phone, text, and email simultaneously
  • If voicemail: personalised VM left + follow-up SMS with agent introduction
  • Second and third follow-up at 2 hours and 24 hours if no connection
  • All activity logged directly into your CRM in real time
  • Agent notified the moment a connection is made or an appointment booked

Lead Conversion Rate by Response Time

<5 minutes
900%
5–15 minutes
4×
15–60 minutes
1.7×
1–24 hours
Baseline
>24 hours
<10%

Source: MIT Lead Response Management Study & real estate platform industry benchmarks. 900% = 9× baseline conversion rate for <5 min response vs 1+ hour response.

Your VA responds in <5 minutes — guaranteed

While you're showing a property, at a closing, or in a listing appointment — your VA is on the phone with your new lead within 5 minutes of the notification.

VA Plans

Dedicated support at every stage of growth

Scale up or down monthly. Every plan includes a certified, dedicated VA — not a shared pool. Your VA, your workflows, your systems.

Starter
Solo agents beginning to delegate for the first time
$999
/month
  • Dedicated certified VA
  • Lead follow-up and response
  • Appointment scheduling
  • Basic CRM management
  • Up to 20 hrs/week capacity
  • Email and Slack communication
Get Started
Most Popular
Lead Conversion
Active agents with consistent lead volume needing full response coverage
$1,799
/month
  • Dedicated certified VA
  • 5-min lead response SLA
  • Full appointment pipeline management
  • Full CRM management + reporting
  • Basic transaction support
  • Up to 40 hrs/week capacity
  • Phone, text, and email coverage
Get Started
Marketing & Growth
High producers and growing teams needing operational + marketing support
$2,500
/month
  • Dedicated certified VA
  • Full lead operations
  • Full transaction coordination
  • Full listing coordination
  • Social media and email marketing
  • Dedicated account manager
  • Unlimited hrs/week capacity
Get Started
Enterprise
Brokerages and large teams needing multi-VA operational infrastructure
$5,000+
/month · custom scope
  • Multiple dedicated VAs
  • Custom workflow design
  • Full brokerage operations support
  • Team reporting and analytics
  • Dedicated operations manager
  • Quarterly business reviews
Request Custom Quote
VA Questions

Common questions about virtual assistant support

What makes Prospectigo VAs different from general virtual assistants?
Every Prospectigo VA completes an 80-hour real estate certification program designed by our Head of VA Operations. They understand real estate workflows, lead qualification scripts, transaction coordination, MLS systems, and industry-specific compliance. You are not onboarding a general assistant and hoping they figure it out.
How quickly does my VA respond to new leads?
We guarantee a response within 5 minutes of lead arrival — phone, text, and email simultaneously. If voicemail is reached, a personalized voicemail is left plus follow-up SMS with agent introduction. Second and third follow-ups occur at 2 hours and 24 hours if no connection.
Can my VA work in my existing CRM?
Yes. VAs are trained in kvCORE, Follow Up Boss, Salesforce, HubSpot, LionDesk, and other major real estate CRMs. They work directly in your system — no new platform required. All activity is logged in real time to your CRM.
What if I need to scale up or down?
Plans can be adjusted monthly. Scale up during high-volume periods or scale down if business slows. We handle the transition smoothly with no disruption to your operations.